Information pursuant to the EU-General Data Protection Regulation (GDPR) for aware_ is in THE HUS conference
This information notice informs you about the
processing of the personal data which you have provided to us in connection
with your participation at the aware_ is in THE HUS conference by aware_. For
special cases of data processing there may be separate data protection notices.
Controller
The entity
responsible for the processing of the personal data (the so-called controller)
within the meaning of the GDPR and service provider in connection with the
Event is:
aware_ THE PLATFORM GmbH
Danziger Straße 49
10435 Berlin
Data protection officer
ls@tobeaware.de
Lena Schrum
aware_ THE PLATFORM
Categories
and sources of personal data
We process
the personal data of the participants of the event, which may be visitors,
media representatives, speakers, ticket owners, partners or others. We collect
the data as part of the online registration and profile creation and partially
automated by using various tools.
For
exhibitors, the following data is transferred from the customer database: Name
of the company/organisation, address, telephone, e-mail, website as well as
contact person with first and last name, gender, telephone and/or cell phone
number and personal e-mail address.
For the
purpose of participating in the event, you will be given access to a virtual
platform through which the aforementioned participants can present themselves
and, if applicable, their company (profile), visit the event, follow talks and
lectures live or afterwards (participation) and meet and network (communication
and networking).
In order
to register for the event, an online registration form must be completed. As a
ticket owner you will find further information in this regard in the separate
data protection notices in the ticket shop.
For the
profile creation (business card) the following data is processed: salutation,
title, name, position and name of the company/organisation, contact details,
status (member, participant, media representative,.. (optional)), photo (optional),
professional interests and preferences (optional), social media accounts such
as Xing and LinkedIn (optional) and calendar ID (optional). The following data
will be processed to create the exhibitor profile: exhibitor name and category,
address, stored URL, exhibitor description, business area, products and
business cards and contact person. Exhibitors can complete basic profiles and
post job offers on the job wall.
The
following data is processed for participation in virtual events, including live
streaming: name, company/organisation, rooms visited, sessions and interactions
within the virtual rooms as well as date, time and duration of the
participation.
The
following data is processed for communication and networking: name, role at and
name of the company/organisation of participants in calls or chats, content,
time stamp and course of the chat as well as date and time of agreed appointments,
name of the partner of the conversation, type of appointment, notes on
appointment entries, availability and the calendar ID.
|
Name |
First/third party cookies |
Stored data |
Purpose |
Type of cookie/ technology |
Storage duration |
|
XSRF-Token |
First |
csrf |
security – verification of transmission |
functionally or technically necessary |
2h |
|
Expo_x_session |
First |
session cache, indentify the
User |
security – settings |
functionally or technically necessary |
2h |
|
Remember_web_XXX |
First |
Remember token if the User
is already login |
security – verification of
transmission |
functionally or technically necessary |
5 years/ unlimited |
|
_pk_id.6.4 964 |
First (Matomo /Piwik –
selfhosted) |
User ID |
analysis – visitor statistics |
Performance |
1 year |
|
_pk_ses.6.4 964 |
First (Matomo /Piwik –
selfhosted) |
Session |
analysis – visitor statistics |
Performance |
1h |
For
navigation on and security of the platform as well as for analysis purposes and
for statistical evaluation to optimize future online presences, certain data is
collected automatically by using certain technologies. For this purpose
so-called cookies (small pieces of information) are placed on the devices of
the users, stored in the web browser and accessed. We use the following cookies
on the virtual platform:
If you do the registration for or disclose the data of another person
(third party) (e.g., business cards of your employees and booth staff as an
exhibitor), you are responsible for ensuring that you are entitled to provide
such data and that the person concerned has been sufficiently informed by you
about the processing of the person’s data as set out in this notice.
Purposes
and legal base of processing
We process
the personal data pursuant to Section 2 for the purpose of establishing and
performing the contract for the execution of and your participation at the event
(legal base: Art. 6 (1) (b) GDPR). The afore-mentioned essential cookies serve
for navigation and security of the platform.
Profile
The personal data is processed in order to create a profile or a virtual
business card at the event, to make new contacts and to network with other
participants of the event and/or to present additional products and services or
post job offers on the job wall as an exhibitor.
Live
streaming and participation in virtual events
We process personal data for the organisation and operation of virtual events,
livestreams and the retrieval of on-demand videos.
Communication
and networking
We process personal data to enable participants to chat and communicate with
other participants, to set up and organise meetings, to take notes, to
participate in meetings in virtual rooms or to stream meetings via the
platform, as well as to arrange and carry out appointments and video calls
between different participants.
Analysis
and evaluation for optimisation
We also process personal data, including through the aforementioned
technologies, for our legitimate interest in the analysis of the participation
at the event and the use of the platform and for statistical evaluation to
optimise future online appearances (legal base: Art. 6 (1) (f) GDPR). You can
consent to the use of cookies, which are not essential or technically necessary
for the functioning and security of our website or platform. The legal base for
the processing based on the cookies for which consent is required is your
consent (Art. 6 Abs. 1 (a) DS-GVO).
Your rights
To
exercise your rights, you can contact the controller by mail or e-mail (contact
details see section 1 above). Pursuant to Art. 12-21 GDPR, you can assert the
following data subject rights at any time: the right to access, rectification
and erasure of your personal data, the right to data portability and to
restriction of processing. If the processing is based on legitimate interests,
you have the right to object to the processing of your personal data, including
profiling, for reasons relating to your particular situation.
Furthermore,
you may object to the processing of the personal data and their use for
marketing purposes at any time. If you have given us your consent, you can
revoke this consent at any time with effect for the future. In case of newsletters
or other electronic marketing you can also click the unsubscribe link.
If you are
of the opinion that the data processing violates data protection law, you have
the right to lodge a complaint with the competent supervisory authority of your
choice (Art. 77 GDPR in conjunction with section 19 of the German Federal Data
Protection Act (Bundesdatenschutzgesetz)).
Your
contact:
ls@tobeaware.de
Lena Schrum
aware_ THE PLATFORM
Storage period
For the storage period of the data collected through
the technologies mentioned in section 2, see section 2. Participants can delete
their profile data at any time. The personal data mentioned in section 2 will
be deleted by the end of 2022 at the latest. This does not include profile
data, including the contact details of visitors and exhibitors (with the
exception of photos), which we process for information and marketing purposes
(Section 3.3) until we receive an objection. In addition, stored personal data
may be deleted earlier as soon as they are no longer required to achieve the
respective purpose of their processing. As far as the processing takes place based
on consent or a legitimate interest of aware_ THE PLATFORM, the data in
question will no longer be processed for the purpose in question, and where appropriate,
erased after receipt of your revocation of your consent or your objection to
the processing, unless the conditions for a statutory exception are met.
Notwithstanding the foregoing, personal data which is subject to retention
obligations under commercial or tax laws will only be deleted after the expiry of the statutory retention periods.